Library Services Procedure Manual R C P Online Resources

Making Deposit Payments to the GPO

updated February 13, 2003

1. When the "credit" amount starts running low (<$300), a deposit of $1,000 needs to be sent to USGPO.
   
   
2. Make 2 photocopies of the most recent statement. Cover the bottom portion of the statement so that only the remittance stub (top third of the statement) gets copied.
   
   
3. On the original:
   
   
   1. Fill in the amount being deposited in the space marked "Remittance" in the bottom left of the stub.
      
      
   2. Make a note of the date that the deposit was processed in Unicorn (i.e., "Deposit paid 2/13/03") and initial.
      
      
   3. File with the statements in the GPO folder (serials).
   
   
   
4. The second copy is an attachment to AP:
   
   
   1. Fill in the amount being deposited in the "Remittance" field.
      
      
   2. Fold in thirds and mark the vendor number (256625) on the back.
   
   
   
5. The third copy is for the audit (paper) file:
   
   
   1. Fill in the amount being deposited in the "Remittance" field and indicate that the deposit was paid on order 2634L01, the payment card for USGPO.
      
      
   2. Process this copy as an invoice with an attachment, using the account number (073906-0) as the invoice number. Do not drop the leading zero on this account number.
      
      
   3. File with the paid invoices.
   
   
   
6. In Unicorn, the invoice line number should be "1:DEPOSIT" and the parts field should say "Deposit" in the OTR. No packing slip number should be entered.
   
   
7. Deposit transactions are non-taxable.