GUIDELINES ADAPTED FOR LAW FROM SUL GUIDELINES OF 9/13/96

The ANSI standards for MARC holdings were adopted by SUL, Law and Hoover on April 19, 1993, captions for newly-received multipart publications are recorded in the language of the publication.

Overview

In Unicorn, a separate call number record is generally created for each volume of a multipart title (e.g. a serial, a terminal set). Within each call number record, the volume number and/or date of that particular volume is input into the subfield z of the call number field. The use of a separate subfield allows the system to sort these data independently of the base call number, and thus achieve correct numerical order when multiple call number records are displayed.

The format of the data in subfield z needs to be as consistent as possible. Consistency will result in more readable displays, more accurate sorting, and allow future manipulation of the data.

This document provides instructions on inputting data into subfield z. For situations not covered by this document, consult your supervisor.

Size Limit

The call number field has a size limit of 40 characters. This should be sufficient for most call numbers that have a subfield z. However, for serials that have both volume number and date, 40 characters may not be enough. In such cases, input only the volume number and omit the date portion of the subfield z. For other types of call numbers that exceed the size limit, consult your supervisor.

Input Conventions

• No space before or after |z.
• All alphabetic characters in the call number field are in upper case. The system does not allow the inputting of lower case letters into this field.
• Always use Arabic numerals.
• Enter data with a period between the caption and number, or one space if there is no period.
• Record captions in the vernacular form, romanized if necessary. The caption used in subfield z should in general agree with the caption used in the MARC holdings record. If the publication does not use any caption in its enumeration, do not supply a caption.
• Use a colon (:) between levels of enumeration and levels of date.
• Use parentheses to separate volume number and date.
• Use a hyphen (-) to indicate an unbroken range of holdings where multi-volumes or parts are bound together.
• Use a diagonal (/) when an item was published as a single piece, but whose coverage spans more than one volume or year.
• Use a period (.) for ordinal numbers in languages other than English (e.g. Erste Band is transcribed as 1.Bd.)
• Use of date in subfield z should in general agree with the holdings statement in the MARC holdings record, i.e. if the holdings statement does not include date, do not use date in subfield z.
• Always use the full date (e.g., 1990-1992 not 1990-92, 1991/1992 not 1991/92)
• For dates, use date of coverage from the title page or mid spine.
• If a revised volume does not completely replace the original volume, add the publication date after the volume number, e.g., v.27 (1996).
• For revised volumes sent to the Basement, add the publication date after the volume number.
• For numbered conferences, it is all right to use 1st, 2nd, 3rd, 4th, etc.

The Law Library will not follow SUL’s practice of recording gaps in the subfield z of the call number. This applies to items not owned, bound separately or never published. Gaps are recorded in the 866 field of the MARC holdings record.

For Law, the SUL example of TD1.5|zV.1-4 1977-1982,6 1984 would read: TD1.5|zV.1(1997)-V.6(1984).

Examples:

Abbreviations from AACR2 Appendix B

VL WL LL|zV.3	volume as caption
JUG GA 1995|zBD.2	non-english, Band as caption
JUG GAE 1908|z1.BD.	non-English, ordinal number
FN AFX AIT|zV.3-4	two vols. bound together by Law
EP SCI OP|zV.121/122	v.121 & 122 published as one piece
JNE ACC VBC2 B|zISS.1(1992)-ISS.13(1995)	thirteen issues bound together by Law
JNE ACC VBC2 B|zISS.1-13	thirteen issues with no date bound together by Law
JUG MAS TM|z150.BD.:HFT.1(1949)	two levels of enumeration
PB ST YF|zV.47:PP.1-614(1994/1995)	partial volume with span of dates
PF LU FR|zV.17(1994/1995)-V.19(1995/1996)	three volumes bound together by Law
PB MR SA|zV.73(1989:JAN.-MAR.)	partial volume without second level numbering
PF ST XA|zV.29(1997:JAN.1-15)	partial volume without second level numbering
PF NN PR|zV.41:NO.26-41(1994)	partial volume
EB EUP AA|zV.6(1982/1983)	v.6 spans two years
EB EUP AA|zV.8/9(1984/1986)	v.8 and v.9 published as one piece
TAJ DBB CA|z1989:SUPPL.1	numbered supplement
BD YAM YB|zSUPPL.:1997	dated supplement
TAR D 1975|zTABLES	unnumbered supplement
JNE ACC XHA|zV.3:SUPPL.	unnumbered supplement to v.3
TCJ D 1957|zINDEX:1997:A/J	multi-part supplement
CN CPY VN|zSER.4:V.13:NO.5:PT.A	many levels of enumeration, no corresponding date
CN EPY VN D|z4TH SER.:1993	enumeration and date
FF CIQ AD|z1994	no number, just date
FF CIQ AD|z1995:NO.1-4	year is highest level of enumeration
FF CIQ AD|z1994:JAN.-MAR.	no enumeration, two levels of date
RHB ALA TA|z1997:A/J	year, with second level alpha
CJ CAR RP|z11TH(1970)	numbered conference
CJ CAR RP|z12TH(1971):V.1	numbered conference, multi-volume
FH ZIM CKI|z1996:V.2	unnumbered conference, multi-volume

AV, Micro and Computer File Examples:

XV 269|zPT.2	multipart videorecording
XQ 379|zPT.6	multipart sound recording
BB ACA MIW2|zDISK 2	accompanying computer file disk
BB ACA MIW2|zDISC 2	accompanying CD-ROM
XF 123|zMANUAL	manual that accompanies microfiche

SuDoc Examples:

SuDoc call numbers do not follow the above conventions.

Y 4.L 11/4:S.HRG.104-73	no space after hrg. or pt.
Y 4.J 89/2:J-97-7/pt.3
Y 4.F 87/2:K 38/983

Labeling