Library Services Procedure Manual R C P Online Resources
Posting for payments
Updated
Posting
in the parts field.
Abbreviations:
band(s) = bd(s).
bound volume(s) = v(ols). (not b.v.)
court rules = rules
edition = ed.
index =
issue(s) = iss.
legislation = leg.
lieferung = lief.
loose-leaf = l.l.
number(s) = no(s). (not #)
package(s) = pkg(s).
page(s) = p(p).
part(s) = pt(s).
reissue = reiss.
release = rel.
report(s) = rpt(s).
reporter = rep.
set = set
shipment = ship.
supplement = suppl.
tome(s) = t.
update(s) = upd(s).
volume(s) = v.
Do not use the word ‘sub.’
No
<space> between the ‘.’ and the number:
v.3
no.2
Put a space between an abbreviated word and another word or
abbreviated word:
2003 suppl. pt.1
For
subscriptions that have a volume and a year, post the volume, <space>,
then the year in parentheses:
v.21 (2003)
When
posting for individual issues, just use the volume and number separated by a
<space>. For multiple issues use commas and/or an ampersand (&). Do
not use parentheses:
v.21 no.2
v.21 no.2 & 3
v.21 no.2, 3, & 4
For
subscriptions that do not have a volume number or specific dates, just use the
year(s) without parentheses:
2003
2003-04
For
subscriptions that have specific dates, use those in the posting. Do not use
placeholder zeros for days and months or month names:
7/03-7/04
9/15/03-9/14/04
Not:
07/03-07/04
July 03-July 04
Sep. 15, 2003-Sep.14, 2004
When posting an annual supplement, use the syntax:
2003 suppl.
Not:
suppl.2003
03 suppl.
suppl.03
When posting an annual release, use the syntax:
rel.2003
For title that has more than one supplement or release per
year, use the month where possible:
10/03 suppl.
rel.10/03
For
a title with that has numbered supplements or releases, use a year-release no.
format. If the release numbers have an extra zero, like some Oceana titles,
drop the extraneous ‘0’.
2003-1 suppl.
rel.2004-2
Invoiced as Release 2003-03, posted as
rel.2003-3
Invoice
number in the packing field.
Drop
all leading zeros:
98 not 000098
56284 not 056284
3-698 not 03-698
For
membership invoices (without an invoice number), use the member number.
Never
use a ‘Sirsi invoice number’ (03L-1234) in the packing field.
Specific vendor formats
Bernan – leave I (I200365)
BNA – keep affix (123-9876)
Coutts – drop I
Gaunt – Keep leading letter (S23564)
Hein – keep leading letters (CB0256)
PLI – drop
INV
RIA (single item inv.) – Use ‘invoice’ number. Drop
suffix (8900546 not 8900546-1254).
RIA (multiple item inv.) – Use ‘invoice’ number
(without suffix) when posting. Use ‘customer’ number with suffix in the
Payments client (7004561-002).